HEAD OF LOGISTICS

Job description:

Duties and responsibilities

    1.General:

  • Manage department based on corporate values;

  • Develop, implement and maintain the optimum organizational structure with the most suitable arrangement of managers, supervisors and team leaders. 

  • Budget preparation and attainment of budgeted costs

  • Suggest solutions for process improvements

  • Supervise, coach and train departments staff

  • Comply with laws, regulations and other related requirements.

  • Systematically work on increasing department’s efficiency;

    2.Branch Network & Building infrastructure Development

  • Oversee and direct refurbishment/construction projects from conception to completion; 

  • Review projects in-depth to schedule deliverables and estimate costs;

  • Coordinate and direct subcontractors;

  • Meet contractual conditions;

  • Reviews the work progress on a regular basis;

  • Prepare internal and external reports;

  • Negotiate terms of agreements, draft contracts and obtain permits and relevant licenses;

  • Ensure quality refurbishment/construction standards;

                                                                       

   3.Supply Chain

  • Collaborate with Sales, Operations, and Customer Service teams; 

  • Strategically plan and manage logistics, warehouse, car fleet and customer services;

  • Determine key supply chain KPIs;

  • Meet cost, productivity, accuracy targets and deadlines;

  • Determine key supply chain KPIs;

 

   4.Facility Management

  • Direct the day-to-day operations and longer-term projects ensuring that all building systems are functioning well and the facility is maintained in excellent condition for employees, guests & customers;

  • Hire and oversee contractors for office moves, renovation projects and supervise construction, equipment installation, and repair projects; 

  • Identify necessary repairs or replacement needs, oversee scheduled and routine maintenance and document and address unsafe conditions; 

  • Proactive and sometimes rapid decision-making skills to manage maintenance problems quickly and efficiently as well as weigh appropriate use/coordination of outside contractors;

  • Implement process improvements to enhance efficiency and consistency, including core work processes to improve facilities management;

  • Ensure high level of communication with all stakeholders on facility project status and potential challenges;

  • Use project management and communication tools effectively and consistently Evaluate facility needs, infrastructure operations, equipment and other requirements and making recommendations on how best to facilitate those needs;

  • Build effective and collaborative relationships with internal clients and teams, suppliers and functional groups to maintain facilities, streamline issue identification/resolution, and strengthen service delivery;

  • Manage real estate brokers and landlords across all locations;

  • Engage brokers in the search for new offices/locations as needed;
     

 

   5.Supplier/Vendor Engagement

  • Negotiate and communicate with outside contractors or suppliers - obtaining estimates/quotes for necessary services, materials, and equipment; 

  • Provide proper engagement/performance/oversight of third-party service providers as needed for delivery of office services including building Management, carpentry, electrical, painting, plumbing, heating/ cooling, ventilation, roofing and security-related etc.

  • Food & Beverage vendors for coffee, water office snacks

 

Required skills and qualifications

  • Bachelor’s degree or equivalent experience. MBA from oversea universities would be an advantage;

  • 5+ years’ experience in facilities and experience overseeing multiple locations, supply chain management and refurbishment processes;

  • +3 years’ experience in managing team (>20 person);

  • Budget management experience;

  • Proven ability working with vendors and contractors;

  • Strong communication skills including the ability to negotiate with contractors and vendors and provide or obtain clear information;

  • Fluency in Russian, English and Uzbek;

  • Advanced knowledge of MS Office (Outlook, Excel, Word, PPT).

 

Personal skills

  • Communication and leadership skills;

  • Good in managing priorities, timelines;

  • Strategical view, but able to deep dive when required;

  • Diligence;

  • Reliable, accurate, hardworking, committed, ability to work under pressure;

  • Ability to take initiative and work with limited supervision;

  • Ability to brainstorm and develop unique ideas independently as well as within group settings;

  • Team player

  • Solid foundation of interviewing, research and problem-solving skills;

  • Ability to multi-task in a fast-paced, creative environment.

 

 

 

Please, send your CV to the job@tbcbank.uz

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